Payment Policy:
Participants are presented with two payment options:

Option 1: Single Payment
Participants may opt for a single payment to secure their spot in the event. This payment is due in full at the time of booking and guarantees their reservation.
Option 2: Installment Plan
Alternatively, participants may choose the installment plan, which involves two separate payments:
- An initial payment of half due at the time of booking to secure their reservation.
- The remaining half is due 30 days prior to the event start date.
- Additionally, Option 2 incurs an administrative fee of $50, which is added to the total amount due. Participants selecting Option 2 must ensure that both payments are made on time to maintain their reservation status. Failure to complete the installment payments may result in the cancellation of their reservation, subject to the terms outlined in the Cancellation Policy.

Refund Policy:
Option 1 (Full Payment):
Participants who choose Option 1 and pay the full amount upfront are eligible for a refund under the following conditions:
- If cancellation occurs before 30 days of the event start date, participants are entitled to a 50% refund of the total amount paid.
- Refunds for cancellations under Option 1 will be processed within 45 days from the date of cancellation.
Option 2 (Installments):
Participants who opt for the installment plan (Option 2) do not qualify for refunds; however, they are subject to the following provisions: - If cancellation is made 30 days or more before the event start date, participants under Option 2 will have their second payment waived. This means they will not be required to fulfill the remaining balance.
- It's important to note that no refunds will be issued for participants on the installment plan, regardless of the timing of cancellation. Participants are encouraged to carefully consider their payment option and understand the associated refund policies before making their selection. The refund process for Option 1 ensures that eligible participants receive their refunds in a timely manner, while the provisions for Option 2 provide flexibility for cancellations made well in advance of the
event.

3. Cancellation Policy - Unforeseen Circumstances:
In the event of unforeseen circumstances, such as a personal emergency, necessitating the cancellation of participation after the 30-day window prior to the event, participants are required to promptly notify the event organizers. The following procedures and provisions apply:
- Notification Requirement: Participants must notify the organizers as soon as possible, providing details of the emergency situation that necessitates the cancellation.
- Replacement Efforts:
Upon receiving notification, the organizers will make reasonable efforts to find a replacement participant to take the vacated spot. Every attempt will be made to ensure minimal disruption to the event and to accommodate the participant's needs.
- Refund Provision:
If replacement efforts are unsuccessful and the participant's spot remains vacant, a refund of 25% of the total amount paid by the participant will be issued. This refund will be processed within 45 days following the conclusion of the event. The refund l amount reflects the costs incurred by the organizers up to the time of cancellation and aims to provide partial compensation to the participant. This policy aims to strike a balance between accommodating participants facing unforeseen emergencies and mitigating potential financial losses incurred by the organizers due to last-minute cancellations.

4. Cancellation Policy - Insufficient Enrollment:
In the unlikely event of insufficient enrollment, leading to the cancellation of the event, the following procedures and provisions apply:
- Notification Timeline:
Participants will be promptly notified of the cancellation no later than 30 days prior to the scheduled event start date. This advance notification allows participants to make alternative arrangements and minimizes inconvenience.
- Refund Process:
Full refunds of all amounts paid by participants, including any deposits or fees, will be issued within 30 days from the date of cancellation. The refund will be processed using the original payment method used by the participant. This policy demonstrates the organizers' commitment to transparency and accountability in the event of unforeseen circumstances that necessitate the cancellation of the event due to insufficient enrollment. Participants can trust that their financial interests will be safeguarded through prompt and complete refunds in such situations.

5. Food Inclusion Policy:
The Food Inclusion Policy ensures participants are adequately nourished during the event:
- Meal Inclusions:
The Airbnb event package comprises two meals and two snacks, thoughtfully curated to cater to various dietary preferences and needs. Vegan and gluten free options will be available to accommodate participants with specific dietary requirements or preferences.
- Menu Details:
A comprehensive menu detailing the meal options will be provided to participants two weeks prior to the event. This allows participants to review the offerings and plan accordingly.
- Refund Policy:
Participants should note that no refunds will be issued for unconsumed meals, as stipulated in the housing agreement. This ensures financial clarity and fairness for all participants.

6. Transportation Inclusion:
The Transportation Inclusion for Airbnb attendees ensures seamless travel arrangements for participants:
- Transportation Service:
Participants will benefit from transportation services provided as part of the housing package. This service encompasses transportation to and from the studio venue, facilitating convenient and hassle free commutes for all participants.
- Patience Requirement:
Participants are kindly reminded that occasional delays may occur during transportation. Patience and understanding are appreciated in such situations to ensure the smooth operation of the transportation service.

7. Transportation Timeliness Agreement:
This agreement ensures punctuality and adherence to scheduled transportation timings:
- Participant Agreement:
By availing themselves of the provided transportation service, participants explicitly agree to be present at the designated location at the specified times. This commitment to timeliness is essential to maintain the efficiency and effectiveness of the transportation arrangements.

8. Housing Inclusion:
The Housing Inclusion outlines the accommodations provided for participants:
- Accommodation Details:
Participants will be accommodated in a facility capable of housing up to 14 individuals. Bed sharing may be necessary to accommodate all participants comfortably.
- Facility Features:
The accommodation boasts multiple bathrooms, a resort-sized private pool, and a range of yard and indoor games, ensuring participants' comfort and entertainment throughout the duration of the event.

9. Housing Code of Conduct:
This code of conduct establishes expectations for respectful behavior within the rented accommodation:
- Respectful Treatment:
Participants are expected to treat the rented Airbnb property with the utmost respect, adopting an attitude of care and responsibility akin to how they would treat their family's home. This includes maintaining cleanliness, avoiding damage, and adhering to any house rules provided by the property owner.

10. Safety Agreement:
The Safety Agreement emphasizes participant responsibility and liability regarding personal safety:
- Acknowledgment of Risks:
Participants acknowledge and accept the inherent risks associated with event participation, including physical exertion, accidents, and
unforeseen circumstances. This acknowledgment underscores the importance of exercising caution and mindfulness during event activities.
- Emergency Authorization:
In the event of a medical emergency, participants authorize the event organizers to seek and administer necessary medical assistance, including contacting emergency medical services. This proactive approach ensures prompt and
effective responses to medical emergencies, prioritizing participant well-being and safety.
- Release of Liability:
Participants release the organizers from liability
for any injuries sustained during the event, recognizing that they participate at their own risk.

11. Inclusivity Policy:
The Inclusivity Policy establishes the event's focus on inclusivity and shared experiences among participants:
- AirBnB stay is Women and Nonbinary peoples only:
This shared space is exclusively open to women and nonbinary individuals due to shared
accommodations. This policy fosters a supportive and inclusive environment tailored to the comfort of participants.

12. Disruptiveness Policy:
The Disruptiveness Policy sets expectations for participant behavior and consequences for disruptive actions:
- Behavior Expectations:
Participants agree to uphold standards of respectful behavior, refraining from disruptive actions such as fighting and verbal threats. This commitment ensures a safe and harmonious environment conducive to positive interactions and mutual respect.
- Consequences for Violations:
Violators of the behavior expectations outlined in the policy will be subject to removal from the event without refund. This ensures accountability and reinforces the importance of adherence to established guidelines.

13. Natural Disruptions Policy:
The Natural Disruptions Policy addresses procedures in the event of unforeseen natural disasters or emergencies:
- Adaptation and Response:
In the event of natural disasters or uncontrollable events, adjustments will be made as necessary to ensure participant safety and well-being. This may include changes to event schedules or activities to mitigate risks and ensure the smooth operation of the event.
- Refund Provision:
If the event needs to be canceled due to emergency reasons, refunds will be issued within 90 days. This policy provides participants with financial reassurance in the face of unforeseen circumstances, prioritizing their interests and satisfaction.

14. Social Media Release Policy:
The Social Media Release Policy addresses participant consent for the use of media content:
- Consent Agreement:
Participants consent to potentially being featured in videos on other participants' social media posts and the event's official social media platforms. This consent acknowledges participants' awareness of their potential inclusion in media content shared within the event community and on public platforms.

Thank you for your participation.
Sonder Opia
Desert Heat Pole Retreat